Download free multi-person appointment calendar template

In the course of the modern economy, people kept calendars for, among other reasons, scheduling their appointments. One would block off their time on a paper calendar and edit by crossing out, or erasing an appointment. More modernly, personal calendars are software products that are managed and kept by individuals, either in their computer, such as Microsoft Outlook, or on the phone such as icalendar for iphone, or some still use antiquated calendars on their desk in some paper form.

The appointments are put on the calendar by the singular person, and updated by the same or a person with access to that person's calendar. The calendar is minimally portable from one system to the next or from one place to the next. Some calendars allow others to view or enter data. Some calendars are kept on the web, or accessible by the web and are therefore more portable. Traditional calendaring programs are not organized to allow multiple parties and entities to merge their schedules to provide a real time view of appointments.

While business calendaring programs provide a view of another's schedule and allow for some customization of availability, they do not allow each entity to be fully customizable. In addition, features to allow parties to modify their calendar require access and entry to a system, so as to change availability. No program currently allows a business to plan its hours, its employees, and its customers in real time.

In this situation, businesses often rely on simply posting available hours, or basic scheduling, that is driven by a singular person. And therefore, these business profiles do not have the ability to schedule online appointments and reach into the business's scheduling directory since the profile is not completed by the business owner.

These problems, and others which will become apparent from the following disclosure and drawings, are addressed by the present invention which comprises in one aspect, a method for creating a real-time schedule among multiple parties, where a database stores criteria and availability for one party, then a business sets the criteria for which they are available for an appointment, and a consumer then sets an appointment with the business based on those criteria.

Another aspect of the invention is a method for tracking the schedule of an employee by first creating a database of information related to an employee to create the employee's schedule; a second interface then allows a user an opportunity to set an appointment with said employee and finally tracking the start and stop times of the appointment.

Another aspect of the invention is a method for tracking the status of an appointment generated through a real-time schedule among multiple parties, where a database stores criteria and availability for one party, a business sets the criteria for which they are available; a consumer then sets an appointment based on those criteria; and tracking the start and stop times for an appointment and storing said times in a database; and finally notifying a later scheduled appointment of the change in status of an appointment and providing an estimate for the later appointment's start time.

Another aspect of the invention is a combination calendar and advertising product where an appointment is created by a first user, the first user's information is then stored in a database and the profile of that user generates a generic user profile for someone who uses the business, the product then creates and targets other similar profiles by offering them a coupon; and publishing the appointment and coupon on the first user' social network.

A scheduling system that comprises a computer server and a database of a plurality of persons and things that is configured to receive a request for an appointment and to schedule an appointment when available between a person and a thing. A scheduling system that comprises a computer server and a database of a plurality of persons and things that is configured to receive a request for an appointment to schedule at least two people and an object, such that there are three required parties to an appointment.

A scheduling system that comprises a computer server and a database or a plurality of persons and things that is configured to receive a request for an appointment to schedule at least two people, an object and a location for a meeting.

Another aspect of the invention is an automated scheduling system that provides for a business to create a personal schedule for all employees and allowing the schedules of all employees to be visible in real-time so that customers may schedule appointments with the employees at a defined time and location. One user has scheduled an appointment with a business, then that business's appointment would show up in the figure.

People means the calendar of a real person or a business. Multiple people and multiple businesses may all fall under the heading of a single calendar, and all the schedules may be incorporated into large complex schedules involving numerous other schedules.

Places and Things means the calendar of physical locations or accessories, including abstract concepts such as services delivered or activities, which may be required for any schedule. Thus, a schedule for a tennis lesson may require a tennis court, a tennis racquet, a ball machine, tennis balls, an instructor, and the student. The tennis court, the racquet, ball machine, and balls are Places and Things, while the instructor and student and People.

Owner means the person responsible for the content on a schedule. Thus, an Owner may have only one schedule and it may be for herself. Conversely, an Owner may have a business with employees, each of whom also has a schedule. Service industry means activities or business suited for providing service to another person, place, or thing, including but not limited to food and beverage service, exercise and fitness, salon services, professional corporations, real estate, medical and dental, repair services and maintenance, cable or internet installation, and third party delivery services.

Real-time means the amount of time necessary to transfer information provided by a user into the database and update the database to show the new information for a particular schedule. The embodiments described herein provide methods and systems for making a customizable calendaring system which is accessible by multiple parties. Calendars are typically modified by a single person, the user, and appointments are set and modified on that calendar according to that user's demands.

However, with ubiquitous internet accessibility, consumers seek greater access and feedback from businesses. The calendar system described in these embodiments is utilized through Data Transmission Protocols. For example, a business who wants to set up a personalized website as well as calendar for their business, accesses a web based system, which is a database driven calendaring program that provides flexibility and enhanced functionality.

The Owner then inputs their business's information, the times they are open and, through a fully customizable interface, provide coupons or other features as first step set of entries for the calendar. For each appointment there is an originator, owners, participants, spreadors people who want to dissipate the appointments or information contained therein , informationals persons who want to just have or view the information ; and a person may change from one status to the other as allowed.

Each of the people may view an appointment and may schedule appointments based on the availability of another. Information such as the contact name, address, and phone number will be required. Here, the business owner has their first choice in preferences how to be contacted. An owner may be contacted via phone, text message, or email, or other means for being contacted.

The Owner enters in all the information into the database, and the information is not mined from public sources of information, it is truly user generated. This provides for a better, more descriptive entry than the other generic sites. The Owner then creates a complete profile of their hours and accessibility.

Through the web based program the Owner should have information including the emails, phone numbers, addresses, and hours for each employee to be included within the program. The Owner should also have the available hours for any piece of property which may be used by an employee or a customer. Finally, the owner may include pictures and other text relating to the business.

The schedule is fully customizable and an Owner is not limited in the content she may provide on her schedule and website. The Owner should enter all information about a business: location, business email, phone, and address. The email of the business has a different function than the emails of employees listed in the site and the master email used to log into the system.

Also, the owner here may enter and modify the times in which your business operates. This provides an overview of the business but does not show each and every detail of the schedule. Once a profile has been established, the calendar function is utilized to make appointments that are viewable in real-time. The calendar for a particular profile is the personal calendar of that profile and is essentially a view into all the events that one is interested in participating in.

A business may set up a profile for each and every one of its employees. A business may also set up a profile for Places and Things, like a conference room. A business may also create a profile for articles that are rented by the public, for example a tennis court that is rented, or a tool that is rented from a garden shop. Any person, place, or thing that may need to be included within an appointment may have its own profile.

This ensures that a complete real-time schedule is available, and appointments can be created with all required people, places, and things being available for that appointment. Absent a profile for each person, place, or thing, a complete real-time calendar is unattainable. Most of the events one would want to participate in are not actually owned by the person and therefore, should not be completely controlled by him. For example, a public tennis court is not the property of a user who wants to play on it.

Thus, the schedule for that court is retained by the owner of the court, and is modified by that user. By providing a profile for the tennis court, the count can now be controlled in real-time.

Thus, where the schedule is free for the court, a user may make an appointment. The Owner of the court schedule may require confirmation or payment to confirm the appointment, but each requirement is left to the individual Owner. This creates a real-world solution to one's calendar.

In another example, one's dentist appointment is only partially in one's control. It is mostly in the control of the Dentist office, so they should be the owner of this event.

The person should also have rights to view and request changes and communicate through this event or appointment. Another instance is a High school Football game where one wants to attend. These events are completely controlled by a third party, but one wants to view the event and all changes that might be made to it.

Many events or appointments that one has that include other family members are actually mutually controlled by all. In very few cases are you actually in control of your own calendar, yet most all calendar programs work where you are almost percent in control. As the name suggests, it helps you keep track of your monthly appointments and meetings. These Calendar Templates has columns for the date, time and details of whom you have the appointment with. Appointment Schedule Calendar template calendartemplate.

These appointment templates have columns for the time, day, date and so on. They are extremely useful to avoid double booking or missing appointments. Weekly Appointment Calendar Template cdn. It has columns for each day of the week along with the date and time. These templates are ideal for keeping track of your schedule during those hectic and chaotic work weeks. You can also see Pocket Calendar Templates. The template allows you to change the start date and the start hour. If you want your week to start on a Monday, make sure that your start date is a Monday.

One of the most handy features of this appointment book is the mini-calendar in the lower right of the page that allows you to quickly find the month and week you need when scheduling a future appointment. Appointment Calendar Template. Follow Us On Appointment Schedule Template.