Us employee handbook template

Performance and compensation reviews When should employees expect reviews, and how are they managed? How often is compensation reviewed, and how long should employees expect to be in their roles before their first compensation reviews?

Professional training and development opportunities Employees stay where they are growing and valued. How do you provide employees with ongoing education opportunities? Employee health and wellness You will want to share an overview of options, open enrollment information, and any special wellness programs, like prescription discounts or free wellness counseling, you might have.

Life insurance If you will provide life insurance, how does it work? You will want to include an overview of coverage and information on enrollment and contact s.

Remote work Does your team have a remote work policy that retains your best talent? If not, our guide to remote work helps get you started. Expenses and reimbursement What is your policy and procedure for those who have a company card? Which expenses are allowable, and is there a deadline to submit them along with receipts? Travel, vehicles, and parking Do you provide a per diem daily maximum reimbursement for employee expenses during travel? You can explain expectations for employees who use a company vehicle, what expenses the organization pays, how to handle service and accidents, and how the organization will pay or reimburse allowable costs.

Company equipment Your policy on handling company equipment, and what to do when anything is lost, broken, or stolen helps employees care for your hardware in line with your expectations.

Hiring and referral policy Do you provide incentives for employees to share your job postings? How do you go beyond the unintended anti-diverse impact these policies can accidentally create by exploring ways to keep your referral program inclusive? You will also want to consider local, state, and federal rules to ensure you cover every legal requirement for benefits. In-person, remote, and hybrid office schedules Has your team updated your scheduling policy for the newest new normal?

You might like our guide to crafting a hybrid work schedule to create new procedures that work for your team. PTO and vacation policy Does your company offer unlimited paid time off and sick days? Research from MammothHR suggests that employees with unlimited PTO on average take little or no more time off than those with a limited number of days. Do employees need to provide notice for vacations of a certain length? Where can they submit these requests, and who approves them?

You will want to ensure you keep those aligned with local guidance and legal requirements. Your employees also need to know how many paid sick days they can take.

How do you handle situations where there is a long-term illness? If your policies need an update for and beyond, you can explore our Return to Office Roadmap. Bereavement leave If an employee loses a loved one, they will need a clear reference on how to take leave to grieve. Consider legal requirements and how you can help foster a positive, caring managerial relationship during this challenging time.

Jury service and elections Ensure you meet legal requirements by reviewing your policies and explaining how your jury duty and election days off work. Holidays What holidays does your company cover? Is this time off paid, or unpaid? Parental and paid family leave With FMLA Family and Medical Leave Act and other federal, state, and local legal requirements, you will want to clearly outline how your parental and family leave work.

Disciplinary action and performance improvement plans PIPs Your managers and employees will need clear expectations outlined here for handling documentation, performance improvement plans, and consequences of a failure to improve performance. Resignations When it is time for a teammate to move on, how do they let you know? Termination of employment Federal, state, and local laws have important requirements for managers, HR, and supervisors to consider.

You will want to ensure all teammates who help manage offboarding are familiar with these and have a step-by-step policy to reference. Meanwhile, in your employee handbook, consider how best to share what happens when employment ends. Leave a lasting, positive impression Along with your offer letter and onboarding checklist, your employee handbook leaves a lasting impression on your new hires. If their needs are well-met by these early onboarding experiences retention, engagement, and satisfaction follow.

Rather than recreate the wheel, you should steal our customizable template. Guru ensures yours stays seamlessly up-to-date and easy to find. An employee handbook outlines policies and procedures, introducing your team to who you are and how you operate as a company. At Guru, we use our employee handbook to codify the principles that we stand for as a team and give some guidance on policies, workplace guidelines, and contact info for the People team in case anyone needs more information.

Since our company values include not taking ourselves too seriously, we keep things grounded and fun. You also have the option to print copies. Professional printing services are available at an additional cost. Are you able to update the employee handbook once you have created it? Yes, you can edit the handbook at any time during the life of your subscription. We have a smaller company, do you cover whether we need to include FMLA or not? This interview process will indicate what policies your business is subject to.

Does your employee handbook cover city policies? Where applicable the handbook covers city specific policies. My company operates in one state, but we have two to three employees that work in another state. Do I need to purchase an extra handbook? However, if you have employees operating in multiple states it is recommended that you maintain employee handbooks in each applicable state. You may be trying to access this site from a secured browser on the server.

Please enable scripts and reload this page. Employee Handbooks. Page Content. The download is a simple Word document that you can modify as necessary. For a customized handbook, the SHRM Employee Handbook Builder takes the work out of creating and maintaining an employee reference manual, and it offers both digital and printer-friendly access to the output.

As a SHRM Employee Handbook Builder subscriber, you receive regular alerts for any state or federal law changes that occur during the annual subscription term. Learn more about the Handbook Builder. You have successfully saved this page as a bookmark. OK My Bookmarks. You will be able to modify it. An Employee Handbook is a very important document in the life of any business which hires multiple employees.

An Employee Handbook is a document established by the business that outlines the rules, practices, and procedures for employees at the company. In an Employee Handbook , the company informs employees about the standards that are expected of them.

The company also generally lets employees know about important information like benefits and time off. Generally, employees don't negotiate anything contained within the Employee Handbook. Employers are the ones that list all of their requirements and policies and employees simply review and sign the Handbook to acknowledge that they've received it and read everything contained within it.

Employee Handbooks are often very long, very robust documents. Despite that, however, most Employee Handbooks are not meant to be absolutely comprehensive guides on everything surrounding the employment relationship.

Rather, they are baselines for company policies , through which employees can also find out how to access any additional information they may need. This document should be used by a business looking to get their employee policies and procedures down into a permanent form. Employee Handbooks are normally given to individuals at the start of the employment relationship.

The Human Resources department or any individual or department that handles employee hiring, intake, and advisement at the company should fill out this form. It will start with the contact details of the company. Then, the form will go on to ask specific questions about the company's employment policies and other information that employees need to know.